Find & Classify, Records Faster with AI.

Shinydocs gives government staff complete control of their information—securely, efficiently, and without disrupting existing systems. By connecting to all your data across repositories and legacy systems, we deliver one unified search experience to instantly find records, respond to FOI requests fast, classify content, and clean up outdated files.

Modern AI for Finding and Creating Data while complying with Records Keeping Rules.

Government agencies and municipalities are under pressure to manage growing volumes of unstructured data while staying compliant.

Shinydocs AI Search gives you the ability to find the documents you need such as FOI, policy reports, case files and use them to create what you need to do your job fast - without exposing your data to us or third parties.

Trusted by Local and Federal Governments

Maximize Your Staff's Efficiency and Achieve Government Compliance with AI

Is your government organization struggling to find critical, time-sensitive information, maintain compliance, and improve staff's efficiency due to outdated and unstructured data?

Shinydocs provides an advanced solution to overcome these challenges by providing government staff complete control of their information—securely, efficiently, and without disrupting existing systems. By connecting to all your data across repositories and legacy systems, we deliver one unified search experience to instantly find records, classify content, and clean up outdated files.

The result? Faster FOI responses, organized and compliant records, reduced storage costs, and greater public trust.

Intuitive Search Experience

Shinydocs Pro enables your staff to instantly find and access critical records and documents, regardless of where they are stored, while ensuring robust security compliance with government regulations. Through automated document classification and centralized search across your data repositories, Shinydocs Pro goes beyond the limitations of traditional search tools.

It provides a unified search experience, improving efficiency and enhancing data retrieval accuracy, all while keeping your organization’s sensitive information secure. Shinydocs Pro ensures regulatory compliance, streamlines document management, and enhances your organization’s ability to serve the public effectively.

FOI Requests

Shinydocs Pro empowers government organizations to quickly index and search through multiple data repositories, enabling fast and accurate retrieval of information relevant to FOI (Freedom of Information) requests. With automated classification and advanced search capabilities, you can easily identify and access the specific records, files, and documents needed for compliance, ensuring a streamlined and efficient response process.

Migration Support

Shinydocs Pro simplifies the process for governments before any data migration. We ensure your files, records, and sensitive data are clean, organized, and fully prepared for the transition. By addressing disorganized content and reducing data clutter, we help lower storage costs, streamline data workflows, and ensure compliance with privacy and records management legislation—all before migration begins. Optimize your migration with confidence and precision.

Unlock the Full Potential of Your Government Data

In addition to these advanced features, Shinydocs Pro continues to empower government organizations with tools designed to optimize data management, enhance regulatory compliance, and streamline information governance.

Automated PII Detection

Shinydocs Pro enhances PII detection to help you securely manage sensitive data, including PHI and CUI, across your entire data environment. With advanced scanning capabilities, we reduce risk and ensure compliance with confidence.

Our solution makes it easy to align with key regulations and security controls, including RMF, CMMC, NIST, IL4, CDM, DISA & CISA Directives, the Cybersecurity EO, Zero Trust, and comprehensive data protection and governance frameworks.

Smart Tagging & Classification

Shinydocs Pro helps government organizations streamline document management with advanced bulk and custom tagging capabilities. These enhancements allow your team to quickly and accurately tag and classify records at scale, improving data retrieval, structure and organization, ensuring consistency across all your data.

With Shinydocs Pro, you can maintain regulatory compliance while boosting operational efficiency, reducing the time spent on manual classification, and ensuring that your organization meets the stringent requirements of data management frameworks.

Duplicate and ROT Detection

Shinydocs Pro helps government organizations efficiently identify and eliminate duplicate data and ROT (redundant, outdated, and trivial) records across all systems, including SharePoint, Box, FileNet, iManage and NetDocuments and more. By disposing of unnecessary files, you can reduce storage costs by up to 40-60% and free up valuable storage space.

This process ensures only relevant, compliant records are retained, supporting your data governance efforts and enhancing overall information management efficiency while cutting operational costs.

3 Simple Steps to Effortlessly Manage Your Data

1. Book a Meeting

Schedule a Meeting with our Experts. We’ll take the time to understand your content, challenges, infrastructure, and goals to ensure the best possible solution for your organization.

2. Get a Demo & Personalized Strategy Plan

After the initial assessment, we’ll walk you through a customized demo of Shinydocs Pro in action. Once you're ready, we’ll develop a tailored strategy plan that aligns with your data management needs.

3. Begin Onboarding & Implementation

Why Federal and Provisional Governments Choose Shinydocs

Shinydocs understands the unique challenges governments face in managing their vast data. Our solutions are purpose-built to organize, safeguard, and ensure compliance with data privacy regulations—empowering governments to build public trust with confidence.

10M+ PII files detected and classified

Up to 5-7 Hrs average time saved per week/user due to one unified search experience

Up to 99% accuracy with classifying records and keeping information structured

Up to 60%+ saving on file storage costs due to ROT

Connect to Your Repositories Effortlessly

Unify all your unmanaged data repositories into one powerful, centralized platform

Take Control of Your Government's Data Today

With the new and improved Shinydocs Pro, your staff will gain unmatched control over files and records, making it easier to find, organize, manage, and protect your data. Book a meeting to learn how.